Posting Title: SPECIAL ASSISTANT, ADMINISTRATION, P4
Job Code Title: SPECIAL ASSISTANT, ADMINISTRATION
Department/Office: United Nations Office at Nairobi
Duty Station: NAIROBI;
Application Deadline: 30 January 2021
Job Opening Number: 20-Administration-UNON-145518-R-Nairobi (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordinator System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). The post is located in the Office of the Director-General (ODG), UNON. The ODG also oversees the work of the Department of Political and Peacebuilding Affairs (DPPA) liaison team in support of the Director-General’s political mandate in Kenya.
The Special Assistant provides direct support to the Director-General in relation to his/her responsibilities as Representative of the Secretary-General in Kenya and the main UN interlocutor with the host country.
Under the direct supervision of the Director-General , the Special Assistant will be responsible for the following main duties:
- Provide dedicated substantive support and assistance to the Director-General (DG) in the discharge of her/his responsibilities as Executive Head of UNON.
- Works with the Chief, Office of the Director-General to develop and maintain relations with host government officials, particularly on host country related issues.
- Assist in liaising with counterparts within the United Nations system, other international organizations, Permanent Missions, academic and research institutions and other stakeholders to exchange information, co-ordinate and seek support on key activities of the Office.
- Supports the Director-General in dealing with Member States and promotes positive, healthy relationships with external partners.
- Supports the Chief, Office of the Director-General in coordinating the Director-General’s Compact with the Secretary-General.
- Coordinates and organizes all Townhall meetings including Director-General’s and senior managers’ interventions as required.
- Supports the Chief, Office of the Director-General in preparing inputs for the Office of Internal Oversight Services (OIOS) Inspection and Evaluation Division (IED) biennial studies and evaluation related functions.
- Supports UNON updates for the website and intranet to ensure quality, timely, updated information.
- Coordinating the preparation of meetings and events involving the Director-General, including bilateral and multilateral meetings and official ceremonies held at UNON.
- Supporting the preparation of high-level Government and Senior UN official visits.
- Directs the preparation and review of relevant written documents and reports on issues for the Director-General, ensuring a broad consultative process with UNON where required, and quality and timeliness of all required follow-up.
- Draft, or supervise the drafting of substantive correspondence for the DG’s signature, including material of a confidential nature.
- Prepares remarks, speeches, official statements, briefing notes, talking points and other written materials for the Director-General on various topics in coordination with the relevant Divisions and in consultation with relevant UN system partners as appropriate.
- Collaborates closely with the Chief, Office of the Director-General and provides backstopping, as necessary.
- Organizing and serving as rapporteur of UNON’s Senior Management Group meetings.
- Supports Chief, Office of the Director-General in coordinating and integrating the work of the Executive Office with the rest of UNON, ensuring effective engagement and cohesion with all Divisions and Offices and resolution of issues.
- Ensures the organization, coordination and supervision of activities and tasks requiring the attention of the Director-General, and the communication of instructions and decisions of the Director-General to those concerned at all levels (Divisions and Offices).
- Perform other related duties as assigned.
PROFESSIONALISM: Ability to produce high quality work with limited supervision and in unfamiliar environment; ability to identify issues, formulate options, make conclusions and recommendations for their resolution; very good research, analytical and problem-solving skills; excellent negotiations skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Advanced university degree (Master’s degree or equivalent) degree in political science, international relations, international economics, international development, law, public administration, or related field, is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.
Experience as a Special Assistant to a Senior Official is desirable.
Experience in humanitarian, post conflict situations and/or in peacebuilding operations within the United Nations system including UN funds, programmes and agencies, other international or regional organizations or NGOs, is desirable.
A minimum of five of the seven years of progressively responsible experience in programme management, political science, international relations, protocol, law, development, management, conflict resolution or related area is required.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. “Fluency” equals a rating of “fluent” in all four areas (read, write, speak, understand) and “ Knowledge of” equals a rating of “ confident” in two of the four areas.
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
How to Apply:
Follow the link below to apply
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date i.e 30th January 2021.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.