Finance Assistant – SSC at Plan international

getin41 Plan International

Finance Assistant SSC

Hiring Organization: Plan International

Finance Assistant

Country: Kenya

Location: Nairobi

About the Role of The Financial Assistant for Shared Service Centre (SSC)

The Finance Assistant will support the provision of financial and grants management functions and ensures compliance with Plan policies, procedures, and donor requirements at the SSC level.

The Finance Assistant will report to the Senior Finance and Grants Coordinator. In liaison with the Shared Service Centre(SSC) Team supports support in the implementation of grants and sponsorship budgets in the KCO and MEESA RO offices.

Accountabilities And Main Work Activities

  1. Payment Processing
    • Receive, track and sort all payment requests confirming they are properly approved for processing.
    • Enter into the SAP all approved vendor invoices for payment while observing segregation of duties.
    • Receive approved Mobile requests, process them on available platforms (Mpesa/Popote) and submit for payment.
    • Process all mobile transactions and related journals in SAP.
    • Process fund requests for all approved travels and subsequent liquidations as per Plan policies
    • Create internal orders to facilitate partner advances and subsequently process partner advances liquidations in SAP advances module.
    • Support in the management of staff and vendor accounts and clear open items.
    • Support in period-end adjustments and balance sheet reconciliations
    • Prepare support documents for intercompany recharges including analysis and allocation of costs
    • Coordinate and analyze withholding tax for MEESA Regional office, Plan International Kenya, Nyanza & Coast hubs as well as process the payment
    • Ensure that all financial documents are properly filed for easy retrieval.
    • Support audits in the retrieval of sampled documents.
    • Update approved partner liquidations in SAP module
    • Issue remittance advice to payees
  2. Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
    • Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Technical expertise, skills, and knowledge

Qualifications/ experience essential:

  • Bachelor’s Degree in Finance/Accounting-related courses.
  • CPA II or other professional qualification in accounting
  • 1-year relevant accounting experience preferably in an INGO
  • Knowledge of finance processes, systems, and principles.
  • Experience in computerized accounting applications.


Qualifications/ experience desirable:

  • Previous experience in SAP or ERP
  • Analytical skills
  • Facilitation and training skills
  • Administration and effective communication skills
  • Ability to work and interact with others at all levels
  • Planning and organizational skills
  • Have a customer-centric focus and vision on timeliness, effectiveness, and efficiency


Languages required

  • Excellent written and verbal communication skills in English.

Technical competencies

  • In-depth knowledge of finance processes, systems, and principles.
  • Good Knowledge of major donors’ compliance requirements
  • Proven ability to support program teams during budgeting and reporting
  • Ability to work and interact with others at all levels
  • Hands-on experience and skills in the usage of SAP or Major ERP system
  • Strong analytical skills
  • Excellent planning, management, and coordination skills
  • Ability to communicate clearly and effectively


  • Role model our values and behaviors both internally and externally.
  • Engages sensitively with community members on issues of gender equality and inclusion, demonstrating an understanding of the local culture and context.
  • Promotes equality, including gender equality, inclusion, and girls’ empowerment in Plan’s work and in its work with partners
  • The ability to build collaborative working relationships
  • Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization – linking partnership opportunities with the context of the wider organizational strategy
  • Communicates effectively at and with a range of appropriate styles for different audiences
  • Builds capability through knowledge sharing, networking, mentoring, coaching and advocates the importance of knowledge management

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