Administrative Officer – PSC – Kenya

getin41 Public Service Commission of Kenya

Administrative Officer/Assistant Secretary Cadet -PSC

Hiring Organization: Public Service Commission of Kenya

Location: Nairobi, Kenya

Department: Corporate Services

Application Deadline: 12th April 2021


Job Summary of The Administrative Officer/Assistant Secretary Cadet -PSC

The administrative officer shall supervise the lower cadre staff and offer administrative support in general among other related duties


Terms of Service:

Annual leave: 30 working days per financial year

Medical Cover: As provided by the Commission.

Duration of Contract:  Three (3) years contract renewable subject to satisfactory performance


Qualifications and Requirements:

The requirements for the Administrative Officer/Assistant Secretary Cadet

The successful candidate must have;

  • A Bachelors degree in Public Administration, Public Policy and Administration, Political Science, or comparable qualification in a social science discipline from a university recognized in Kenya;

Duties and Responsibilities:

Duties and responsibilities for the Administrative Officer/Assistant Secretary Cadet -PSC will include:

  • Supervision of lower cadre staff in general office, support staff services, and drivers;
  • Initial action on annual performance targets setting, training needs for drivers and support staff, and performance appraisal;
  • Initial action on the drafting of internal memos and correspondences of routine and administrative nature;
  • Supervision of transport services in the Commission including drivers and cleanliness and serviceability of vehicles;
  • Initial action on daily fuel requisitions to Commission vehicles and preparation of automated monthly fuel returns;
  • Initiate requisitions for routine maintenance and repairs of motor vehicle repairs including follow up on repair inspections from dealers and private approved garages;
  • Preparation of monthly vehicles’ returns as per prescribed automated formats including a monthly inventory of motor vehicles and cycles in the Commission;
  • Monthly and quarterly reports on fuel and R&M expenditures for vehicles including follow up on payments for services/repairs rendered;
  • Digitization of transport records, management of vehicles and transport services;
  • Custodian of the KRA Registration Books, operational logbooks (GP 55), operational files, duplicate keys, spare tools, and other items for the Commission’s vehicles;
  • Initial action on annual budget requirements for fuel and R&M for Commission’s vehicles;
  • Initial action and follow up on accident reports on Commissions’ GK vehicles;
  • Supervision of facilities, equipment, support, cleaning, and catering services in offices and Commission board rooms including office security;
  • Taking minutes for administrative and middle-level management meetings; and
  • Any other duties as may be assigned.

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